Holiday Camp: Terms and Conditions

1. Booking and Payment:

All bookings are subject to availability and are confirmed only upon receipt of full payment.

Payment must be made in advance to secure a place at the camp.

2. Cancellation and Refunds:

We do not offer refunds on services purchased. Any camp spaces will not be refunded. We are happy to consider options to change the space to another person and/or the date, but this is at the discretion of the company director.

No changes will be authorised for requests made after 7 days prior to the camp starting.

3. Health and Safety:

The safety and well-being of all camp participants are our top priority.

Parents/guardians must inform us of any medical conditions, allergies, or special requirements of the young person prior to the start of the camp.

We reserve the right to refuse participation or request withdrawal of any young person if their behaviour poses a risk to themselves or others. Please see our behaviour policy for more on this.

4. Supervision and Responsibility:

Young persons are under the supervision of our trained staff at all times during camp hours.

Parents/guardians are responsible for ensuring that their child arrives and is picked up punctually from the camp, unless other arrangements are arranged with The Project PT.

Young persons are expected to follow the instructions of camp staff and adhere to camp rules and guidelines.

5. Personal Belongings:

We do not accept responsibility for loss or damage to personal belongings brought to the camp.

Young persons are encouraged to leave valuables at home and to label all belongings with their name.

6. 1-to-1 Support:

Please note that while we strive to accommodate the needs of all young persons, we are unable to provide 1-to-1 support at this time.

Parents/guardians of young persons requiring additional support are encouraged to contact us to discuss alternative arrangements.

7. Changes to Camp Schedule:

We reserve the right to make changes to the camp schedule, activities, or venue if necessary.

We will endeavour to inform parents/guardians of any changes as soon as possible.

8. Photography and Publicity:

We may take photographs or videos during the camp for promotional purposes.

Parents/guardians can consent to the use of such media for promotional purposes in the sign up process. If consent is not obtained, photos of their young person will be blurred/covered, unless

otherwise stated.

9. Data Protection:

We collect and store personal information in accordance with data protection laws. Personal information will only be used for the purpose of administering the camp and will not be shared with third parties, or used for marketing, without consent.

10. Contact Information:

For any inquiries, concerns, or to discuss special requirements, please contact us at

sophie@theprojectpt.com.

We pride ourselves in being different, so The Project PT holiday camps offer a range of non-conventional activities, including boxing, volleyball, fitness, rounders, Den Building, Arts & Crafts, First Aid Skills, with the addion of semi-structured free play. We use our coaches’ expertise in developing life skills to help your young person develop their teamwork, critical thinking, and emotional regulation skills.

We are going to be in the sports hall at St Ebbes Primary School (Whitehouse Road, Oxford, OX1 4NA). Once you arrive at the school please head through the Sports Hall door, in-front of the car-park, where a member of The Project PT team will greet you and sign your child in.

We always encourage active or pubic transport, so to help, some of the bus routes which take you to St Ebbes Primary are: 1, 3, 3A, 5, 5A, 8, 10, 14, 15, 35, 46, X1, X2, X3, X7, X8, X20, X32, X40, 400 Park and Ride

Drop off at 8:30-9:30 - Pick up 3:30-4:30

Yes, please note all children attending our Holiday Camp require a bottle of water, snacks, juice and a packed lunch. We will always have some small snacks, but this will not be enough for your child to sustain themselves the whole day.

Please ensure you do not pack any nuts for your child (including peanut butter, and shop-bought pesto), as some young people have severe nut allergies.

Your child can wear whatever they are most comfortable in! We’d ideally like comfy sports clothing, but providing they can move freely and feel like themselves, they can wear whatever they (and you) like.

Absolutely!

We offer the following 3 options:

Monday - Friday

Monday - Wednesday

Thursday - Friday

Our camps are 100% inclusive. We have incredibly experienced coaches who are able to adapt the sessions for each individual’s needs. We are also keeping our max capacity small, compared to other camps, in order to ensure there is enough 1to1 attention for each young person. Our coaches have completed training in Autism Awareness, Trauma-Informed Coaching, and Neurodivergence coaching, meaning we are incredibly aware of how to support young people with additional support needs.

We are offering “Earliest Bird” and “Early Bird” pricing, before the full price goes out. Hurry, these prices won’t last long.

Before the camp starts, we will send out a guardian pack, which will have our coaches’ details and photos, a checklist of what to bring, and an emergency phone number in case you need to contact us during the day.